- One very popular option for sharing your diagrams
with others, especially those who maybe
don't have a Visio or those you don't want them
to actually work on the drawing,
you just want them to have a copy of it
is to save to PDF, it stands for Portable Document Format,
so when saving your diagrams to PDF,
you can then share them with others.
Maybe you're putting it up on a network site
where people have access to it
or maybe sending it as an attachment in an e-mail.
The nice thing about PDF is it's read only,
they'll be able to look at your diagram.
Other things are preserved, remember we talked about
hyperlinks in a previous movie,
they actually work in the PDF as well,
so if you have a hyperlink going to a website
it'll work in the PDF file as well.
So how do we do it?
Well, we'll continue working with our flow chart.
It's actually FlowChart0601from the previous movie,
we didn't make any changes to it.
We just gonna go up to FILE
and then slick Save As.
Now we get to navigate to the location.
There's OneDrive so if we want to share for example
through OneDrive we could do that or browse to a place
on our computer, I'm gonna go to the Desktop,
you can use the Browse button as well to get there.
It'll keep the same name but we're gonna change
the Save as type by clicking the drop-down.
Look at all the different types of files we can save too.
As we go down the list thought, you will see PDF is there,
Portable Document Format.
So with that selected, you'll notice that we also have
some options over here, Standart (publishing online
and printing), we can minimize the size,
we get (publishing online), that option,
so that file is actually smaller in the end.
But I'm gonna use Standard and click Save
to save it as a PDF.
And I still have my document working in the background here,
but now I'm looking at an Adobe Reader
which is a free download, by the way,
anyone can get it if they don't already have it.
I'm looking at an exact copy of my diagram.
Looks beautiful in Adobe Reader.
When I'm done, I can click the Close button to close it up.
So if you do wanna share your diagrams with others,
you want it to be read only,
but you wanna preserve things like hyperlinks,
consider saving to PDF, you can share it with people
via a shared site or simply send it to them in an e-mail
as an attachment.