Hello, everybody, my name is Neal, and today I will be explaining to you how to write a formal letter.
More specifically today I'll be teaching you how to write a letter of proposal.
Let's read and analyze these letters prompt in detail.
A company is organizing a limited number of places for participants in a language training course.
Write a letter to the manager of the company in your letter.
You should express that you want to join, see why you want to join.
Explain why the organizers should select you.
Well, it's obvious that we have to write a formal letter to our manager because we are going to ask
them to provide us with the opportunity to.
Participate in this language training course, and therefore we have to have a very formal style of
writing.
Now, let's read analyze the plan that I have just written for you.
OK, so no one express that you want to join here, will see that the language course offered by the
company.
OK, so.
We would like to express our desire to study and attend the course which is offered by the company,
and later we will explain this in detail, see why you want to join.
OK, because the number of Chinese customers I deal with has increased significantly over the last two
years, OK?
And therefore, the acquisition of the Chinese language will be highly beneficial not only to my business
expertise, but also to the financial success of the company.
So I will mention both of these facts in my paragraph.
OK, next, explain why the organizers should select you.
OK, and here I'll just write that I'm good at learning foreign languages and then explain to them why.
OK, so now let's analyze this model letter in detail.
First, let's look at this aspect.
Express that you want to join.
OK, so dear Mr. Smith, probably we know who Mr. Smith is and it's how we can begin our letter.
Dear Mr. Smith, I would like to express my interest in the language course which has been offered by
the company here when it say I would like to express my interest in.
It's obvious that Mr. Smith will understand why I'm writing this letter, because I'm interested in
this language course which has been offered by the company.
Therefore, I would like to put my name forward for selection.
So therefore.
Which means that's why.
So there's a cost.
OK, um, and this is in effect.
So therefore I would like to put my name forward for selection.
In other words, therefore I would like the company to select me.
All right, now we have been able to address this aspect in detail.
OK, we have been able to express our interest and therefore we can get a high score for achievement.
As for coherence and cohesion, here we have a linking device, which is therefore which means that's
why and this linking device can connect the first sentence and the second sentence.
Now let's analyze lexical resource in detail to express my interest in to express here means to show
my interest in.
Therefore, that means that's why.
But remember, that's why.
Or so both of these words are informal and less academic.
Therefore, it's better to write, therefore to put my name forward, for that means to offer my name
to see that I would like to study.
Foreign language, I would like to join this course, please include my name in your list next.
Now let's focus on the grammatical range and accuracy.
I would like to express my interest in the language course which has been offered by the company.
So instead of writing, I want to it's better to write.
I would like to also remember you don't want to have any contractions here.
You don't want to write.
I'd like only I would like to begin to express my interest in the language course.
Why there?
Because we know exactly what kind of language course we are talking about.
This language course has been offered by the company and therefore we should use that definite article
here, which has been offered.
It's the present perfect plus the passive voice.
So the idea is that the company has offered the language course.
This would be the activist, but the language course which has been offered by the company, it's the
passive voice.
OK, and this sentence is more complex and therefore it's important to use also the passive voice in
your sentences and then by that company.
Why?
Because by the company means by this company.
We know exactly what kind of company we are talking about.
So you can do right by a company because that will be any other company.
But here by the company, the company where I work.
Good, just focus on the next body paragraph.
OK, and let's just focus on the next aspect.
Say why you want to join as the number of Chinese customers I deal with has increased significantly
over the last two years, I feel that the acquisition of the Chinese language will be highly beneficial
not only to my business expertise, but also to the financial success of the company.
So here we are using s plus the reason and plus a particular action.
OK, so as the number of Chinese customers I deal with has increased over the last two years.
So this is the fact that's why I feel that the acquisition of the Chinese language will be highly beneficial
not only to our business partners, but also to the financial success of the company.
So the idea is I would like to learn the Chinese language not because I like the Chinese language,
but because it will be beneficial to the financial success of the company.
More specifically, some Chinese business partners fail to communicate confidently in English and therefore
prefer to speak to us in Mandarin.
Okay, so here we are very, very specific.
We say that these business partners don't want to speak in English or don't feel comfortable speaking
in English and therefore they prefer to speak to us in Mandarin.
Okay.
Apart from oral communication, some of them opt to use their native language when drawing up documents
in written form.
So it's clear that the manager understands the need of studying the Chinese language.
And therefore, OK, this all of these arguments are legitimate enough to convince my manager to give
me the opportunity to study the language.
OK, so we have been able to address this issue before we can get a high score for Tesuque achievement.
As for coherence and cohesion here, we're using a cause and effect s plus cost plus effect next.
More specifically, which means that we would like to give some more details.
And therefore, which means and that's why apart from which means aside from in addition to opt to use
which means choose to choose to use.
So I think that this one should be here because we're analyzing lexically resource.
Sorry.
OK, so lexical resource opt to use.
That means choose to use and prefer to use deal with.
It means that I deal with my customers.
That means I cooperate with them.
I communicate with them.
We do business together, highly beneficial.
It means very, very beneficial.
Remember the word a very is Celenk.
You don't want to use very in your formal letters.
You want to write only highly, highly beneficial, highly punctual, highly responsible and so forth.
Failed to communicate.
That means can't communicate, are not able to communicate, to draw up documents.
That means to create documents, draw up documents to try to use.
Prepositional verbs draw up, which means to create documents.
That's what the examiner really appreciates, the you know, he really wants to see a variety of words
and he wants to make sure that you can use also a prepositional of verbs confidently in your formal
letter.
Next grammatical inaccuracy, as the number of Chinese customers I deal with has increased significantly
over the last two years.
OK, number one, you should see only the number of Chinese customers has increased.
You can't write Chinese customers has increased because Chinese customers can't increase or decrease.
Only the number of them can increase or decrease.
OK, next, we are talking about accountable know.
Right?
We can count the Chinese customers.
One, two, three, four, five.
And therefore you have to write that number off.
That could not amount.
Only then number of has increased.
Why?
Because we're talking about the final result, OK, which has happened by now.
Plus we have a a certain period of time over the last two years.
We are talking about this whole period and therefore it's very important to use the present perfect
next significantly.
All right away.
We need to use an adverb here.
Why?
Because we're using a verb.
So we must use an adverb after a verb next, not only to my business expertise, but also to the financial
success of the company.
So use the strategy not only but also.
OK, OK.
Now let's focus on the last aspect of these.
Let her explain why the organizers should select you.
Although my first language is Russian, I'm competent in English, which suggests that I'm good at learning
foreign languages.
OK, so according to this sentence, it's clear that I have been able to learn English, even though
Russian is my first language in here, which suggests that means which can be concluded that so it's
obvious that I'm good at learning foreign languages.
So the first sentence is very convincing next.
Thus, I'm confident that I will have the ability to acquire sufficient competence in the Chinese language
to communicate successfully with our Chinese business contacts.
OK, so the second sentence has the link with the first sentence by using this linking device thus,
which means that's why.
OK, so the idea is, as I have learned, a new foreign language, which is English, I'll be able to
learn the Chinese language, OK?
And this knowledge will enable me to communicate with our Chinese business contacts.
OK, I hope that the arguments outlined above are sufficient to persuade you to consider me as a member
of the training course.
OK, so here we are referring back to the previous arguments that we have mentioned above.
And the key words are the arguments outlined above.
OK, so all of these arguments are strong enough to convince you to choose me over the other candidates.
Yours sincerely, John Smith.
So here we know the name of this person, because before we mentioned this, we said, dear Mr. Smith,
we know this person and therefore we have to use yours sincerely.
But if we didn't know this person, if you just wrote Dear Sir or ma'am, in this case, we will just
write yours faithfully because we don't know this person.
But here we know this person and therefore we have to write yours sincerely.
So we have been able to address this aspect very precisely in this, how we can get a high score for
desk achievement.
Now let's focus on coherence and cohesion, which suggests that that means which means that, OK, so
this information suggests that we can draw the conclusion that thus means that's why, OK, use the
word thus or therefore why?
Because they are much more formal and academic than the words so or that's why I hope that the arguments
outlined above.
So we are referring back to the previous arguments which we have explained and outlined in detail.
So we were referring back to our previous arguments and that's how we can create coherence and cohesion.
Now let's focus on lexically resource.
I'm confident that.
That means, I'm sure, that to acquire sufficient confidence in the Chinese language, that means to
gain enough knowledge, to acquire the means, to get sufficient means, enough competence means knowledge
in the Chinese language.
The arguments outlined above in this case outline that means described above sufficient means enough
to persuade you means to convince you to provide you with such arguments that you will be able to change
your mind or you will choose me over other candidates.
OK, and then yours sincerely.
Once again, we use this phrase at the end of a very formal letter when we indicate that we respect
this person and we know this person in detail, in person.
OK, ungrammatical S.A.C..
I'm good at learning foreign languages.
So try to remember the structure to be good at plus verb engi.
I'm good at learning, you are good at driving your car and so forth.
Although my first language is Russian, I'm competent in English, which suggests that.
So here we're using a complex sentence and a complex structure using although although plus a dependent
clause.
Why dependent.
Because we can say although my first language is Russian and then stop, it's impossible.
We really need to continue our idea and therefore we have to add an independent clause.
And why is the sentence independent?
Because you can remove the first part and then you will have I'm competent in English, which suggests
that.
So we're using all those plus a dependent clause and then an independent clause in here, which suggests
that here we need to use a comma y because we're just giving all the extra information.
We can't eliminate this part.
We can remove this part.
Right.
I'm confident I'm competent in English and you can definitely stop.
But if you want to give some extra information, you can say, which suggests that so it's a non defining
relative clause, which means we just want to give some extra information, extra comments, and therefore
we need to use a comma here.
I will have the ability to.
So here we're using the future.
Simple, OK, we'll have the ability like that because we know exactly what kind of ability we're talking
about the ability to master the Chinese language or learn the Chinese language.
I held the arguments outlined above, OK, in this case, we know exactly what kind of arguments we're
talking about, which we have mentioned above.
And here we are using a reduced relative clause outlined, which basically means, I hope, the arguments
which have been outlined.
But you don't want.
Right.
Which have been outlined.
You can just use a reduced relative clause here.
OK, thank you very much for listening and analyzing these formal letter in detail, I hope that you
will be able to use this strategy when writing a letter in your illes examination.
Best of luck to all of you.