1 00:00:00,000 --> 00:00:00,559 2 00:00:00,570 --> 00:00:02,110 The adapt phase occurs at the end 3 00:00:02,120 --> 00:00:05,720 of each sprint immediately following the explore phase. 4 00:00:05,730 --> 00:00:08,080 In each adapt phase, you will review with the 5 00:00:08,090 --> 00:00:10,590 team what has been delivered compared to what was planned 6 00:00:10,600 --> 00:00:13,110 for this sprint, discuss what is and is not 7 00:00:13,120 --> 00:00:16,970 working, and agree to any changes that will be applied. 8 00:00:16,980 --> 00:00:19,160 Its also wise to review the prior adapt 9 00:00:19,170 --> 00:00:22,590 phase lessons learned to see if trends are occurring. 10 00:00:22,600 --> 00:00:25,880 The adapt phase is also the time to review the product with the customer and 11 00:00:25,890 --> 00:00:28,650 confirm the features are working as expected. 12 00:00:28,660 --> 00:00:30,729 Determine if anything has changed in the business 13 00:00:30,740 --> 00:00:34,370 that reduces or changes the effectiveness of the features. 14 00:00:34,380 --> 00:00:35,770 You'll also want to take the time to 15 00:00:35,780 --> 00:00:40,540 verify the features are producing the intended business benefits. 16 00:00:40,550 --> 00:00:43,880 It is critical for you to facilitate a lessons-learned discussion 17 00:00:43,890 --> 00:00:47,620 in each adapt phase for feedback to be openly shared. 18 00:00:47,630 --> 00:00:51,010 All input is valuable and should be considered. 19 00:00:51,020 --> 00:00:53,930 You can then brainstorm ideas to resolve issues 20 00:00:53,940 --> 00:00:58,430 or eliminate potential roadblocks to your team's success. 21 00:00:58,440 --> 00:00:59,800 You will find a number of typical 22 00:00:59,810 --> 00:01:02,838 adjustments result from these adapt phase feedback sessions. 23 00:01:02,848 --> 00:01:08,429 These adjustments include: adding or removing features, adjusting the estimates 24 00:01:08,440 --> 00:01:12,559 for features, or re-prioritize the features on the back log list. 25 00:01:12,570 --> 00:01:17,759 Modifying the daily stand-up meetings agenda to maximize effectiveness. 26 00:01:17,770 --> 00:01:19,240 Changing team members based on 27 00:01:19,250 --> 00:01:24,229 project need, availability, and teaming effectiveness. 28 00:01:24,240 --> 00:01:29,720 Updating the risk register, modifying or removing processes that are not effective. 29 00:01:29,730 --> 00:01:35,690 And lastly adding processes, but only if they're essential to progress the project. 30 00:01:35,700 --> 00:01:38,530 It's important to let all stake holders know about the changes that will 31 00:01:38,540 --> 00:01:43,809 be applied to future sprints along with why those changes are being made. 32 00:01:43,820 --> 00:01:46,500 If the team has been working especially hard, this is the perfect 33 00:01:46,510 --> 00:01:48,649 opportunity to celebrate the successes of 34 00:01:48,660 --> 00:01:52,550 the prior sprints and acknowledge specific achievements. 35 00:01:52,560 --> 00:01:56,490 Some team members may need a mental break before they start the next sprint. 36 00:01:56,500 --> 00:01:59,729 As project manager, you'll need to ensure the team is ready for 37 00:01:59,740 --> 00:02:03,726 the next sprint and the morale is positive and ready to go. 38 00:02:03,736 --> 00:02:06,710 For a longer project, I suggest occasionally giving 39 00:02:06,720 --> 00:02:08,870 team members a holiday from a whole sprint to 40 00:02:08,880 --> 00:02:12,570 allow them to complete other work activities or take vacation. 41 00:02:12,580 --> 00:02:16,950 This allows them to return to the project rejuvenated. 42 00:02:16,960 --> 00:02:19,510 Assuming this is not the end of the project, when you complete 43 00:02:19,520 --> 00:02:23,700 the Adapt phase, you'll proceed to the Speculate phase for the next sprint. 44 00:02:23,710 --> 00:02:28,030 Remember, if the original agreed costs or schedule have been consumed, it's 45 00:02:28,040 --> 00:02:33,180 now time to end the project and proceed to the Close phase. 46 00:02:33,190 --> 00:02:33,910 If this happens to 47 00:02:33,920 --> 00:02:37,590 be your last sprint, the project is now ready to be closed. 48 00:02:37,600 --> 00:02:39,810 The close phase now begins. 49 00:02:39,820 --> 00:02:44,240 The administrative activities and the close phase include: ensuring vendors 50 00:02:44,250 --> 00:02:49,880 have been invoiced and payments received, reconciling any project financials. 51 00:02:49,890 --> 00:02:51,630 Working with managers and team members to 52 00:02:51,640 --> 00:02:55,410 redeploy people to other projects or work activities. 53 00:02:55,420 --> 00:02:58,960 Communicating the overall project results to the project team and other 54 00:02:58,970 --> 00:03:02,890 key stakeholders. Now is the time to toot your horn. 55 00:03:02,900 --> 00:03:06,960 Next, ensure business benefits continue to be monitored and achieve. 56 00:03:06,970 --> 00:03:10,462 It is important to transition this monitoring to the customer. 57 00:03:10,472 --> 00:03:15,650 And last, if Agile project management in new to your company, provide a 58 00:03:15,660 --> 00:03:20,990 special recap on why the Agile process worked and what lessons you learned. 59 00:03:21,000 --> 00:03:24,790 You should skip the temptation to skip or shorten the close phase activities. 60 00:03:24,800 --> 00:03:29,850 Project closure is important to ensure the project does not linger unnecessarily. 61 00:03:29,860 --> 00:03:31,430 That also gives everyone the chance to 62 00:03:31,440 --> 00:03:41,440 appreciate the significance of what has been achieved.