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Microsoft 365 is a suite of products.

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These products are identified as workloads,

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and we've spent quite a bit of time in this course looking at the

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Exchange Online workload. And in my opinion,

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it is the key workload in Microsoft 365,

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certainly the first workload that was introduced as part of the

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product when it was first released.

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But there are other products as well that are quite noteworthy

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that we need to look at.

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And the first we'll look at is SharePoint Online.

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So all of the workloads are accessible through the admin

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centers that are available on the left-hand side in the Microsoft

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365 admin center.

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And I'm going to go down my list and go to SharePoint.

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And when I click on "SharePoint", I am opening up the SharePoint

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admin center.

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The SharePoint admin center has a URL that is customized

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for my organization, and that is blurred out for

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you on your screen.

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But essentially, the prefix before SharePoint.com is a name that you

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defined when you first create your first site in SharePoint Online.

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So here I am in the SharePoint admin center and in SharePoint I

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will be creating what we call SharePoint sites. Now SharePoint

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and OneDrive,

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which are two technologies used to store and share files,

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have sort of been consolidated for the purpose of terminology within

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the Microsoft 365 ecosystem.

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And when you store files in SharePoint,

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you can access them using your OneDrive client.

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So the client for SharePoint is OneDrive

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or, of course, we also have the web client.

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There's also a SharePoint mobile app that you can use.

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There's different ways of accessing the files,

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and you can access your files in SharePoint through custom

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applications that you would build out.

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And those applications can utilize metadata that's assigned to files

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to be able to localize and expose files as necessary.

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So first, let's take a look at this navigation in the SharePoint

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admin center.

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First, I have my sites here.

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When I click on "Active sites", I see all the sites that exist

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in my SharePoint tenant, and the various sites are

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organized with URLs.

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They have a site name, a URL, some of them Team-associated,

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which means they are associated with Microsoft Teams.

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I see the amount of storage that are being used,

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as well as who the owners of these are.

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I can create sites as well, which I will do in a later

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video in this course.

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But before I go through this, I want to take you back to the

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homepage where I have my dashboard,

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and here I gain additional information about my sites through

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these great little dashboard cards.

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You can add cards, by the way, by clicking on the

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"Add cards" button.

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And these are very useful ways of exposing the information

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that you have.

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For example, here under my SharePoint file activity,

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I see that I have 99,000 SharePoint files, and it shows

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which files are shared internally, which files are synced,

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which files have been viewed and edited over the last week.

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If I go down here, I'll show you that I have

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also seven percent of my sites are actually active,

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which is an interesting number.

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It's a good way of seeing how much of SharePoint is actually being

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utilized. As well here, that I have only two percent of my storage

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that is being used, about 50GB of data that is

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being stored in SharePoint.

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And you see here that I have a total of 2.1TB that is

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available to me, and so I'm only using about two percent

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of my available storage.

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So that's another interesting point as well.

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Here I have some messages from Microsoft about service updates

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and various updates to the environment.

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Something else interesting here is I have my active users

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in Microsoft 365, and I can look to see how many of

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my users are active in SharePoint versus active in other

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applications.

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My most used application is Exchange,

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and SharePoint is a bit less than that, with Teams landing somewhere

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in the middle.

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So it's a good way to see which workloads are used more often by

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your users in your environment.

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Again, there are many cards that you can add in your dashboard to

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see different sets of data and expose the data to allow you to

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make business decisions based on that data.

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Something else I can do here from this navigation is specifying some

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policies around sharing.

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How can my users share their content?

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Are they allowed to share only to internal users,

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to external users?

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Who can those external users be?

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I can see also how they can create links to specific files

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or folders,

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and who will be able to gain access to those files and folders

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if they are provided with the link.

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So there's a lot of control that I can set to how my users

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share data externally,

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share my internal

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files.

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If your files need to be very secure,

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and if your files contain confidential data,

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you may want to change these sharing settings to more

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restrictive settings.

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And you can see that you have a scale here for more or less permissive.

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As well,

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under access control, we can specify the access to

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SharePoint files and how we can limit that.

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A good example of that is network location,

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where you can actually specify if only a specific range of IP

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addresses are allowed to access your SharePoint data.

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By default, we do not restrict to only a specific range

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of IP address,

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but that would be a great way to segment an intranet,

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an internal network, and specify that only users that

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are physically located on your internal network are allowed

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to access your files

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in SharePoint. Organizations that are dealing with more

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secure content,

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government organizations as well usually use these types of

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settings to restrict users to access their data only when they

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are physically on the network.

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There are a number of other settings also to configure the

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various SharePoint sites, pages, and limits around

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all of those, and they're all available through

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this settings page

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here.

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There are several courses that deal strictly with SharePoint that

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will allow you to dig in to a lot of those options.

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You'll notice that my OneDrive settings are here below.

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As I mentioned before, the two services are managed

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pretty interchangeably. As well,

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you have some great reporting available to you from the

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SharePoint admin center that will allow you to generate reports and

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see how your data is being used,

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and who's accessing and managing your data in the SharePoint

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admin center.

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So SharePoint; Microsoft 365 workload that is used to manage,

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store, and share files within your Microsoft 365 infrastructure.