1 00:00:00,005 --> 00:00:01,006 - [Instructor] At some point working 2 00:00:01,006 --> 00:00:04,003 with your OneNote notebook you may decide you'd like 3 00:00:04,003 --> 00:00:07,004 to share some or all of it with others. 4 00:00:07,004 --> 00:00:09,003 That's what we're going to explore in this chapter 5 00:00:09,003 --> 00:00:12,001 as we continue working with our Red 30 Techno book 6 00:00:12,001 --> 00:00:13,002 we've been building. 7 00:00:13,002 --> 00:00:16,000 If you've skipped to this chapter and need to get caught up, 8 00:00:16,000 --> 00:00:18,008 just go to the Chapter 7 folder of the exercise files. 9 00:00:18,008 --> 00:00:22,004 You'll find the file open notebook.onetoc2 10 00:00:22,004 --> 00:00:24,005 Open that up. You'll have what I have. 11 00:00:24,005 --> 00:00:26,006 If you do plan on sharing any 12 00:00:26,006 --> 00:00:28,009 of your content with others, you might want to 13 00:00:28,009 --> 00:00:33,002 consider making sure it is accessible to all. 14 00:00:33,002 --> 00:00:35,004 There is an accessibility checker built 15 00:00:35,004 --> 00:00:37,004 into OneNote that we're going to explore 16 00:00:37,004 --> 00:00:40,004 and we'll start right on the page where we left off. 17 00:00:40,004 --> 00:00:42,000 This is the revenues page, 18 00:00:42,000 --> 00:00:45,000 the only page in the financials section. 19 00:00:45,000 --> 00:00:48,004 If we go up to the review tab to select that ribbon, 20 00:00:48,004 --> 00:00:51,000 you'll see in the accessibility group there's 21 00:00:51,000 --> 00:00:53,008 a button titled Check accessibility. 22 00:00:53,008 --> 00:00:55,007 This is a scaled down version 23 00:00:55,007 --> 00:00:58,009 of the accessibility checker you may have used 24 00:00:58,009 --> 00:01:00,007 in some of the other office apps 25 00:01:00,007 --> 00:01:03,001 like Word or PowerPoint, for example. 26 00:01:03,001 --> 00:01:05,005 It doesn't have all of the built-in features 27 00:01:05,005 --> 00:01:08,003 and functions as well as options 28 00:01:08,003 --> 00:01:11,001 for checking accessibility you might be accustomed to. 29 00:01:11,001 --> 00:01:13,005 But clicking this will check accessibility 30 00:01:13,005 --> 00:01:16,000 for the current page you're looking at. 31 00:01:16,000 --> 00:01:17,006 So let's go ahead and click it. 32 00:01:17,006 --> 00:01:21,001 Over to the right, Accessibility opens up in its own pane, 33 00:01:21,001 --> 00:01:22,001 no issues. 34 00:01:22,001 --> 00:01:24,009 Your notes can easily be read by people with disabilities. 35 00:01:24,009 --> 00:01:27,003 That means typically people who have trouble 36 00:01:27,003 --> 00:01:28,008 viewing the content, 37 00:01:28,008 --> 00:01:31,005 they might be using a screen reader that will read this 38 00:01:31,005 --> 00:01:33,005 out to them and there are no issues here. 39 00:01:33,005 --> 00:01:35,002 So let's close it up. 40 00:01:35,002 --> 00:01:38,000 But if we go to another page, let's go to assets 41 00:01:38,000 --> 00:01:40,003 for example, and make sure logos is selected. 42 00:01:40,003 --> 00:01:41,005 Here we see some images. 43 00:01:41,005 --> 00:01:45,004 We're going to run the check accessibility button 44 00:01:45,004 --> 00:01:48,006 by clicking it, and in this case, there is an error, 45 00:01:48,006 --> 00:01:50,007 missing object description. 46 00:01:50,007 --> 00:01:53,001 Click the expansion arrow to find out what it is. 47 00:01:53,001 --> 00:01:55,009 It's an image and if we click the word image, 48 00:01:55,009 --> 00:01:59,008 it actually selects artificial intelligence down here. 49 00:01:59,008 --> 00:02:03,008 That means that there's no alternate text attached 50 00:02:03,008 --> 00:02:07,004 to this that could be described by a screen reader. 51 00:02:07,004 --> 00:02:11,004 To add it, we simply right click the image that's selected 52 00:02:11,004 --> 00:02:14,007 and click alt text from the pop-up menu. 53 00:02:14,007 --> 00:02:16,001 Here we can give it a title. 54 00:02:16,001 --> 00:02:18,005 I'm just going to type in AI for the title. 55 00:02:18,005 --> 00:02:20,004 The description is more important. 56 00:02:20,004 --> 00:02:29,004 I'm going to type in "artificial intelligence graphic 57 00:02:29,004 --> 00:02:34,004 in multiple colors." 58 00:02:34,004 --> 00:02:36,006 Now you can type in whatever you like here, knowing 59 00:02:36,006 --> 00:02:38,009 that this is what's going to be described to those 60 00:02:38,009 --> 00:02:41,000 having difficulty viewing your content. 61 00:02:41,000 --> 00:02:44,001 When we click, okay, notice the issue disappears 62 00:02:44,001 --> 00:02:46,000 and everything's good on this page. 63 00:02:46,000 --> 00:02:48,007 We can close this up. Let's try one more. 64 00:02:48,007 --> 00:02:51,003 We'll go to the maker's conference section here 65 00:02:51,003 --> 00:02:52,009 and let's click vendors. 66 00:02:52,009 --> 00:02:56,003 Here's where we went to add a to-do list as well 67 00:02:56,003 --> 00:02:57,007 as we insert a table. 68 00:02:57,007 --> 00:03:00,005 Sometimes tables can be be difficult for screen readers. 69 00:03:00,005 --> 00:03:03,007 Let's see what happens when we click, check accessibility. 70 00:03:03,007 --> 00:03:07,000 You can see over here missing object description. 71 00:03:07,000 --> 00:03:09,004 There's one, clicking the expansion arrow. 72 00:03:09,004 --> 00:03:11,001 It is the table. 73 00:03:11,001 --> 00:03:12,007 So if we go over to our table 74 00:03:12,007 --> 00:03:15,008 we can't just right click the border, for example 75 00:03:15,008 --> 00:03:18,003 and see that option to add alt text. 76 00:03:18,003 --> 00:03:21,001 Instead, click in the background to deselect that. 77 00:03:21,001 --> 00:03:23,005 When you move over to the left side 78 00:03:23,005 --> 00:03:25,003 and you see those little markers for the different rows, 79 00:03:25,003 --> 00:03:27,004 right click with the four-sided arrow, and 80 00:03:27,004 --> 00:03:30,007 from here you'll see alt text is an option. 81 00:03:30,007 --> 00:03:33,002 And again, there's nothing describing this. 82 00:03:33,002 --> 00:03:37,006 So let's type in vendor table 83 00:03:37,006 --> 00:03:42,002 for the title and we'll type in "list 84 00:03:42,002 --> 00:03:54,000 of vendors by company name, booth and contact information." 85 00:03:54,000 --> 00:03:56,005 The more we add here, the better to help people 86 00:03:56,005 --> 00:03:59,003 who have trouble viewing this content understand what's 87 00:03:59,003 --> 00:04:00,001 on the page. 88 00:04:00,001 --> 00:04:04,000 When we click okay, again, we no longer have any issues 89 00:04:04,000 --> 00:04:07,004 on this page and we can close the accessibility pane 90 00:04:07,004 --> 00:04:11,002 by clicking the close button in the top right corner. 91 00:04:11,002 --> 00:04:12,003 So if you do plan 92 00:04:12,003 --> 00:04:15,007 on sharing any or all of your notebook with others, 93 00:04:15,007 --> 00:04:19,001 you may need to consider checking accessibility. 94 00:04:19,001 --> 00:04:21,000 The scaled down version here 95 00:04:21,000 --> 00:04:23,006 in OneNote means you have to go page by page 96 00:04:23,006 --> 00:04:26,005 checking for accessibility issues, but at least 97 00:04:26,005 --> 00:04:28,004 it's there to help you with those things 98 00:04:28,004 --> 00:04:30,000 you may have overlooked.