- [Instructor] At some point working
with your OneNote notebook you may decide you'd like
to share some or all of it with others.
That's what we're going to explore in this chapter
as we continue working with our Red 30 Techno book
we've been building.
If you've skipped to this chapter and need to get caught up,
just go to the Chapter 7 folder of the exercise files.
You'll find the file open notebook.onetoc2
Open that up. You'll have what I have.
If you do plan on sharing any
of your content with others, you might want to
consider making sure it is accessible to all.
There is an accessibility checker built
into OneNote that we're going to explore
and we'll start right on the page where we left off.
This is the revenues page,
the only page in the financials section.
If we go up to the review tab to select that ribbon,
you'll see in the accessibility group there's
a button titled Check accessibility.
This is a scaled down version
of the accessibility checker you may have used
in some of the other office apps
like Word or PowerPoint, for example.
It doesn't have all of the built-in features
and functions as well as options
for checking accessibility you might be accustomed to.
But clicking this will check accessibility
for the current page you're looking at.
So let's go ahead and click it.
Over to the right, Accessibility opens up in its own pane,
no issues.
Your notes can easily be read by people with disabilities.
That means typically people who have trouble
viewing the content,
they might be using a screen reader that will read this
out to them and there are no issues here.
So let's close it up.
But if we go to another page, let's go to assets
for example, and make sure logos is selected.
Here we see some images.
We're going to run the check accessibility button
by clicking it, and in this case, there is an error,
missing object description.
Click the expansion arrow to find out what it is.
It's an image and if we click the word image,
it actually selects artificial intelligence down here.
That means that there's no alternate text attached
to this that could be described by a screen reader.
To add it, we simply right click the image that's selected
and click alt text from the pop-up menu.
Here we can give it a title.
I'm just going to type in AI for the title.
The description is more important.
I'm going to type in "artificial intelligence graphic
in multiple colors."
Now you can type in whatever you like here, knowing
that this is what's going to be described to those
having difficulty viewing your content.
When we click, okay, notice the issue disappears
and everything's good on this page.
We can close this up. Let's try one more.
We'll go to the maker's conference section here
and let's click vendors.
Here's where we went to add a to-do list as well
as we insert a table.
Sometimes tables can be be difficult for screen readers.
Let's see what happens when we click, check accessibility.
You can see over here missing object description.
There's one, clicking the expansion arrow.
It is the table.
So if we go over to our table
we can't just right click the border, for example
and see that option to add alt text.
Instead, click in the background to deselect that.
When you move over to the left side
and you see those little markers for the different rows,
right click with the four-sided arrow, and
from here you'll see alt text is an option.
And again, there's nothing describing this.
So let's type in vendor table
for the title and we'll type in "list
of vendors by company name, booth and contact information."
The more we add here, the better to help people
who have trouble viewing this content understand what's
on the page.
When we click okay, again, we no longer have any issues
on this page and we can close the accessibility pane
by clicking the close button in the top right corner.
So if you do plan
on sharing any or all of your notebook with others,
you may need to consider checking accessibility.
The scaled down version here
in OneNote means you have to go page by page
checking for accessibility issues, but at least
it's there to help you with those things
you may have overlooked.