hi my name is Kajal I am the project
manager for the NYC Bilderback project
and this is the project kickoff meeting
and we will go through the meetings with
the help of a PowerPoint
so the basic agenda of this meeting is
introductions to everybody who will be a
part of the project the purpose the
sponsor statement project background
project goals and objectives
project scope SDLC deliverables project
organization roles and responsibilities
project team contact information and
questions so first of all once again my
name is Gajapathi and i am the project
manager for this particular project team
and my c Bilderback i would now like to
go about and that the introduction of
everybody present over here so that we
can start up this meeting and we can go
ahead and continue thank you for all
your introductions I would like to go to
the purpose of this meeting so the
purpose of this particular meeting is to
officially start the project and we
would also assist project team members
clients and key stakeholders to attain a
common understanding of the products Co
deliverables roles and estimate
timelines these software development
life cycles that we will be using for
this particular project will be agile
agile software development is a group of
software development methods in which
requirements and solutions evolve
through collaboration between
self-organizing it prompts adaptive
planning evolutionary development early
delivery continuous improvement and
encourages rapid and flexible response
to change the different documents or the
minted documents that will be are
presented throughout the project would
be the business requirement documents
functional requirement documents use
cases and business process flows the
project sponsor for this particular
project is mr. Brad Kerr he is the
director of housing recovery operations
and my simple sit back the vision of the
project is that the NYC mayor's office
of housing recovery operations and
Bilderback program are dedicated to
helping New Yorkers living in
communities affected by Hurricane sandy
rebuild their homes and get their lives
back to normal
they would also like to provide safe and
sanitary conditions for living
rebuilding and providing the best
housing for all residents of New York
City that is the major goal of this
particular project the project
background this project entails building
up system to accept applications process
the applications track and distribute
the CDBG funds and help applicants with
rebuilding of the homes the core
solution is being developed in Microsoft
Dynamics which will be customized to
function as a case management system
which will meet the business objectives
the system will track all applications
and create an application entity each
applicant will then go to various
milestones and on successful completion
of milestones the applicant will be will
be presented with the benefits that can
be provided to them the system will
integrate with third-party systems to
bring in information from various
federal state and city agencies in
addition to private insurances to
validate and calculate the benefits
already received and the extent of help
to be offered to each applicant the case
management system will store and process
all the applications and move the
applicants through the phases thus
providing safe sanitary and secure
housing to these applicants the major
goals and objectives of this particular
project is the robust user friendly case
management system tracking and
processing of applicant applications
safe and sanitary housing to residents
good reporting of CDBG grant utilization
highest level of security meet minimum
program standards as per the HUD Guy
so the scope of this project is to
process single-family home applications
and process multifamily home
applications with the single-family home
applications the billeted back program
is designed to assist owners of
properties with one to four units
affected by Hurricane sandy homeowners
may be eligible for one or more of the
program's pathways provide the best
possible option for construction for the
process of multi-family home
applications the Bilderback multifamily
program is designed to assist owners of
properties with five or more apartments
affected by Hurricane sandy rental
properties condominiums and cooperative
buildings are also potentially eligible
the mandatory developed deliverables
with the software development life cycle
are the project charter the business
requirement document functional
requirement document monthly status
reports project plan implementation plan
test plan amongst others these are the
various people who will be associated
with this project this chart basically
shows who is working for which
particular team and who will be
reporting to whom I will be forwarding
this after the meeting to everybody
present over here to get a better
understanding so these are the different
rules that will be that have been
identified for the project and the
responsibilities will be explained
further so the different roles that have
been identified our project steering
committee project sponsor project
manager business users business subject
matter experts delivery manager client
services p.m. the project steering
committee will provide overall guy
and strategic direction they will
promote successful project they will
review the budget and project planets
they will review and approve project
scope and project scope changes they
will provide guidance to deal with risk
and project constraints the project
sponsor will be responsible to ensure
business objectives will be achieved
they would provide support from business
perspective promote and maintain focus
on the desired project outcome from the
point of view of the end-users and they
will ensure department commitment and
communicate project progress to
executive management provide support to
the project manager enable project
success by ensuring the scope is managed
effectively the project manager will be
responsible for the overall success of
the project they will monitor project on
an ongoing basis they will need project
team they will communicate status and
issues to delivery manager and project
steering committee they will ensure
project Moyne milestones are on time and
on budget they will be responsible for
developing a detailed project plan in
accordance with best practices manage
the budget schedules resources etc they
will be responsible for project
reporting example project status report
project projections project plan and
wrist and issue laws they will ensure
all project documentation is stored
centrally they will be responsible for
effective project change management
ensure appropriate test plans are
developed and executed and manage
transition to front production the
business users will be involved
throughout the project they will provide
knowledge of day-to-day business
processes they will be engaged in
requirements gathering and confirmation
they will resolve business issues and
escalate issues to the project manager
as needed they will perform user
acceptance testing assist with training
and project documentation they will
develop policies and proceed
required a new solution client services
will be responsible for the relationship
between the client department and the
PMO they will be responsible for overall
relationship with the vendor community
and PMO they will work with departments
to develop pipes strategic plans to
prioritize departmental requirements for
budget preparations and to ensure that
service levels are being met
they will intervene with departments and
the project team on matters relating to
project commitment and support attend
steering committee meetings as and when
requested the project management office
will be the SPLC process owner they will
be responsible for overall project
governance and quality assurance
monitoring they will also be responsible
for financial monitoring of entire
solution delivery project portfolio they
will be monitoring monthly or weekly
project status reporting they will
conduct project audits review project
charters and plan coordinate for copies
of production data request and request
for change
ad hoc metrics and reporting this is
again the different people who are
associated with the project
they are positions their contact
information that is the phone number and
the email I will sharing this with
everybody after the meeting is done I am
now open to questions that could have
come up while the presentation if there
is any question that somebody wants to
discuss separately they can come to my
desk or email me and I would be more
than happy to go ahead and provide with
the explanation and let's go ahead and
kick start this project I am really
excited to work on this thank you and
have a good day
you